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Position description

We offer shuttle services on Friday afternoon and all day Saturday to various hotels and locations across Kingston for the Tricolour Guard. The Tricolour Guard is a celebrated group of alumni who celebrate graduating from Queen's 50 years ago or more. This role will assist with fielding transportation requests from alumni and communicating with the drivers to ensure all alumni are picked up in a timely manner. This role does not require an in-Kingston presence, but knowledge of Kingston and locations across campus is required.

Responsibilities

• Be the main point of contact for alumni and bus drivers
• Speak with alumni to communicate arrival/departure times.
• Field and resolve transportation requests

You'll enjoy this role if you

• Want to get to know alumni who graduated in 1975 or prior
• Are familiar with campus/Kingston locations
• Able to answer sporadic calls and send texts during Friday and Saturday.
• Are comfortable with problem solving and conflict resolution
• Comfortable liaising between two groups

Accessibility

This role involves speaking with alumni and transportation drivers. It is recommended you take the Accessible Customer Service chapter of AODA training for this role. 

Time commitment

This role is a all day shift on Friday Oct 17 and early morning until late evening on Saturday Oct 18. 

Event contact

Lauren Broadhurst

Position description

The Volunteer Check-In is the central point for all our support staff and volunteers. Staff and students check in for their role, pick up their volunteer vests, and grab some snacks. A place for support and volunteers to get ready or take a break from the Homecoming festivities.

Responsibilities

• Checking in volunteers and support staff in the Volunteer Lounge
• Work with the Volunteer Liaison if someone is unable to attend their shift
• Supervise the Volunteer Lounge
• Keep volunteer vests organized  
• Answer questions about campus locations and Homecoming programming

You'll enjoy this role if you

• Enjoy working with staff and students
• Have a high level of organization
• Enjoy a quieter role during Homecoming

Accessibility

This role requires sitting for prolonged periods of time. The Lounge location is accessible to all mobility types.

Time commitment

Shifts take place Friday Oct 17 and Saturday Oct 18. Shifts range between six to seven hours. 

Event contact

Lauren Broadhurst can be reached at lauren.broadhurst@queensu.ca or 613-533-6000 ext.77965.

Position description

Welcome and Check-in is the first stop for alumni on Homecoming weekend. It is a chance for alumni to connect with Queen's, old friends, and former classmates. 

In preparation for this event, this role provides set-up support, including unpacking and organizing event items and equipment and moving furniture. 

Responsibilities

• Unpack and organize event items (equipment, table linens, signs)
• Prepare items for distribution (reunion pins, hats, etc.)
• Assist with furniture and equipment set-up

You'll enjoy this role if you...

• Want to connect with fellow volunteers and support staff before the weekend.
• Are unable to support Homecoming during the weekend but still want to be involved.
• Want to check out Grant Hall and the event layout before your weekend shifts.

Accessibility

This role involves physical demands like carrying and lifting items between 10 — 25 pounds and prolonged periods of standing. Physical stamina and high energy are recommended for this role. Please review the university's health and safety protocols.

Time commitment

The timing for this roles ranges from two to four hours in the afternoon on Thursday Oct 16. 

Event contact

Lauren Broadhurst

Position description

Welcome and Check-in is the first stop for alumni on Homecoming weekend. It is a chance for alumni to connect with Queen's, old friends, and former classmates. 

As a first point of contact, this role cultivates a celebratory, welcoming, inclusive environment for homecoming attendees, checking in alumni, and providing them with free and purchased items, such as reunion pins, hats, and football tickets. Staff are also responsible for overseeing student volunteers on-site. 

Responsibilities

Supervise and support student volunteers on-site to ensure an efficient and seamless check-in experience for alumni. 

• Greet alumni warmly to ensure their Homecoming experience begins positively
• Check-in alumni for weekend activities
• Give alumni reunion pins, and purchased items (hats and football tickets)
• Answer general questions about Homecoming programming
• Some roles will be required to assist with Welcome and Check-in teardown

You'll enjoy this role if you

• Enjoy talking with alumni
• Are comfortable working in a fast-paced environment
• Are familiar with various campus locations
• Have general knowledge about Homecoming programming

Accessibility

This position requires the ability to sit for prolonged periods of time.

Time commitment

This role has multiple shift timing across two days (Friday or Saturday). Shifts range from five and a half to six and a half hours.

Event contact

Lauren Broadhurst

Position description

Welcome and Check-in is the first stop for alumni on Homecoming weekend. It is a chance for alumni to connect with Queen's, old friends, and former classmates. 

As a first point of contact, this role cultivates a celebratory, welcoming, inclusive environment for homecoming attendees, checking in alumni, and providing them with giveaway and purchased items, such as reunion pins, nametags, football tickets, and hats. Staff are also responsible for overseeing student volunteers on-site.

Responsibilities

• Greet alumni warmly to ensure their Homecoming experience begins positively
• Check-in alumni for weekend activities
• Give Tricolour Guard members (alumni who graduated 1975or before) reunion pins, nametags, medals, and purchased items (hats and football tickets).
• Answer general questions about Homecoming programming
• Some roles will be required to assist with Welcome and Check-in teardown on Saturday 

You'll enjoy this role if you

• Enjoy talking with Tricolour Guard alumni and their guests
• Are comfortable working in a fast paced environment
• Are familiar with various campus locations
• Have knowledge about Homecoming programming

Skills and experience

• Comfortable working with technology
• Strong interpersonal skills, outgoing, friendly personality, respectful, patient demeanor
• Ability to engage with individuals in an empathetic, sensitive, and responsible manner
• Ability to focus and answer questions in a fast-paced environment

Accessibility

This position requires the ability to sit for prolonged periods of time. 

Time commitment

This role has multiple shift timings over Friday Oct 17 and Saturday Oct 18. Shifts range from five to six and a half hours.

Lauren Broadhurst

Position description

Serving as a home base for visitors, Welcome & Check In is the first stop for returning alumni during Homecoming weekend. The Queen’s Alumni Review (QAR) Booth at Welcome & Check In allows attendees to be professionally photographed, have a designer put their image on the cover of the Alumni Review, and have the finished product emailed to them a few days after Homecoming. This role will stand at the QAR check-in or check-out desk, collect guest information for photos, and send guests through to the booth.  

Responsibilities

• Directing alumni through the consent form and to the photobooth
• Answering questions and talking with alumni
• Working collaboratively with the photographer

You'll enjoy this role if you

• Enjoying hearing alumni stories.
• Are comfortable working in a fast paced event followed by lulls in activity.
• Are comfortable assisting people with technology (laptops, Microsoft forms).
• Can keep people engaged in a line.

Accessibility

This event involves standing for prolonged periods of time. It is recommended you take the Accessible Customer Service chapter of AODA training for this role. 

Time commitment

There are multiple shifts across Friday Oct 17 and Saturday Oct 18. Shifts range from five and a half to six and a half hours in length.

Event contact

Ruth Dunley

Position description

The Alumni Parade to Richardson Stadium starts at and travels to for the Homecoming Football Game. performs before setting off to the stadium, leading the alumni through the streets of Kingston. This role will assist in directing alumni to the starting point of the parade or to the bus to the stadium if needed. After the parade has left, this role will assist in covering breaks at the Fall Harvest Alumni Gathering.  

Responsibilities

• Assist in directing parade flow
• Directing alumni to the bus to the stadium if needed
• Answering alumni questions about events and campus locations
• Covering Breaks for the Fall Harvest Gathering

You'll enjoy this role if you

• Enjoy talking with alumni!
• Can move from one event to another
• Are comfortable in large crowds

Accessibility

This event involves standing for prolonged periods of time.

Time commitment

This role is from 10:30 am - 2 pm on Saturday Oct 18. 

Event contact

Lauren Kochanowski

Position description

The Fall Harvest Alumni Gathering is an outdoor, family-friendly event during Homecoming weekend featuring booths from various faculties and local vendors, food trucks, live music, and much more.

This role will assist before and during the event. Saturday morning setup and afternoon takedown, including decorating the field, placing tables and chairs, helping direct vendors to their booths, adjusting seating, and the setup/takedown of lawn games.

During the Gathering, this role circulates the event or will be stationed at a welcome table to assist alumni and the event lead with questions about Homecoming programming.

Responsibilities

• Assisting in the setup and takedown of the event (lifting items that could weight 5 to 15 pounds)
• Hosting the welcome table  
• Answering questions on Homecoming programming  
• Circulating the event grounds
• Facilitating lawn games

You'll enjoy this role if you

• Bringing Fall spirit to life by decorating with pumpkins, hay bales, corn stalks, and other festive touches.
• Like talking with alumni and answering questions about Homecoming weekend programming.
• Enjoy being outdoors and physically active during event set up and take down.
• Are comfortable in a fast paced environment and jumping in wherever help is needed.

Accessibility

This position requires lifting objects (pumpkins, hay bales, corn stalks) that could weigh 5-15 pounds and standing for prolonged periods of time.

Time commitment

This role will be a full day (eight hour shift) on Saturday Oct 18. An one-hour lunch break is included. Lunch will be provided.

Event contact

Bethany Mulder Kelly by email or 613-888-8054.

Position description

Cheer on the Tricolour Guard (alumni who graduated from Queen's 50 years ago or more) as they parade around the field during The Tricolour Guard Halftime Parade at the Homecoming football game. It is a moment you don't want to miss! This role involves helping Tricolour Guard members to and from their seats to the parade start point and driving the golf cart across the field during the parade.

Responsibilities

• Assist the Tricolour Guard in moving from their seats to the parade start
• Assist Tricolour Guard into carts
• Driving the golf cart across the field during the parade

You'll enjoy this role if you

• Want to get to know alumni who graduated in 1975 or prior
• Are comfortable with large crowds and a busy environment.
• Can drive golf cart at slow speeds in a crowd
• Want to join a Queen's tradition!

Role requirements

Must have a G class license (or equivalent) to drive a golf cart.

Complete the Accessible Customer Service module of the Accessibility for Ontarians with Disabilities Act (AODA) training. 

Accessibility

This role requires the ability to assist those with mobility needs to and from the parade start point.

Time commitment

This role will take place before and during the football game on Oct 18.  

Event contacts

Kim Day can be reached at kim.day@queensu.ca or 613-533-2060 ext. 79012.

Jessie Mercer can be reached at jessie.mercer@queensu.ca or 613-533-6000 ext.78446.

Cheer on the Tricolour Guard (alumni who graduated from Queen's 50 years ago or more) as they parade around the field during The Tricolour Guard Halftime Parade at the Homecoming football game. It is a moment you don't want to miss! This role involves helping Tricolour Guard members to and from their seats to the parade start point and assisting members of the TCG across the field during the parade.

Responsibilities

• Assist the Tricolour Guard in moving from their seats to the parade start.
• Walking across the field during the parade supporting those who request assistance. 

You'll enjoy this role if you

• Want to get to know alumni who graduated in 1975 or prior.
• Are comfortable with large crowds and a busy environment.
• Want to join a Queen's tradition!

Role requirements

Complete the Accessible Customer Service module of the Accessibility for Ontarians with Disabilities Act (AODA) training. 

Accessibility

This role requires the ability to assist those with mobility needs to and from the parade start point.

Time commitment

This role will take place before and during the football game on Oct 18.  Shifts are four hours long

Event contacts

Kim Day can be reached by email or by phone at 613-533-2060 ext. 79012.

Jessie Mercer can be reached by email or by phone at 613-533-6000 ext.78446.

Position description

The Tricolour Guard is a special group of alumni who celebrate graduating from Queen's 50 years ago or more. At a cocktail reception followed by dinner, Tricolour Guard members mingle and learn about what's new at the university. This role is responsible for checking in guests, handing out nametags, and supporting individuals with accommodations as needed. 

Responsibilities

• Check in guests and provide them with nametags as needed.
• Finding guest names on the seating chart
• Support guests with mobility and accommodation needs from Grant Hall to Ban Righ.

You'll enjoy this role if you

• Want to get to know alumni who graduated in 1975 or prior
• Are comfortable in a larger group of people
• Are available to participate in an evening event

Accessibility

This event involves sitting for prolonged periods of time and the ability to support individuals with varying mobility needs/accommodations. It is recommended you take the Accessible Customer Service chapter of AODA training for this role. 

Time commitment

This role is from late afternoon until early evening on Saturday Oct 18. 

Event contact

Tess Kozina can be reached by email or by phone at 613-453-4666.